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You want to give your members the best experience in your coworking space. For that, you need the right software. Selecting the best management software for your coworking space can feel like a Sisyphean task, but it doesn’t have to be.
Here are the three steps you need to take to evaluate and select the best coworking space management software for your team:
Assess the needs of your members, coworkers, and potential members
When choosing the best coworking space management software you need to have a clear understanding of what your current state and what your desired state looks like. Define what your current processes look like, flesh out the problems, list your requirements, and then choose a solution that fills in the gaps. Sometimes it’s difficult for workspace operators to navigate through the complexities of automation. You might consider coworking space automation.
Take inventory of your current workflows
The first question you should ask yourself is, how do users currently book meeting rooms and desks? Many coworking spaces have manual processes with no automation, which takes up an extraordinary amount of your community manager team’s time. Other spaces get stuck using software that may not meet their current needs, like being out of budget, having little to no customization, or lacking adequate IT support.
The next workflow to investigate: How do members grant day pass access to their guests? A day pass is a one-time purchase that allows non-members to utilize your space for a flat rate. Offering a day pass to access your coworking space gives people an avenue to trial your services and brand. Day pass functionality adds an additional line of revenue and a fantastic method for lead generation. If this process is slow or clunky, you’re likely missing out on valuable leads.
Engage
Engage is an advanced coworking management software that aims to convert every coworking space into a technology-enabled coworking center. Engage manages every aspect of running a coworking centre with various prime features to ensure the highest level of safety for its users. Every problem an employee faces can be solved with a click of a button. Let’s say your employees have a problem with the wifi in the workspace. All they need to do is go to the app, click on the “Network” option and state their issues. The IT employees responsible will immediately start working on it and send them a message once the network issues are fixed. From beginning to end, everything is taken care of without contact, thus ensuring a peaceful and safe workspace. This tool has been identified as both user-friendly and affordable for all coworking spaces as it was built based on a SaaS model.
The visitor management system further establishes the degree of safety provided by making visitor entry and approval contactless as well. Automated billing provided by this coworking software delivers the message regarding your pending payment immediately after it is generated via an email, again being contactless. Social engagement in your coworking community can get a boost with Engage as it provides a forum for your employees to upload posts, relay announcements and connect with their colleagues. Engage provides a 100% white labelled application for you to build yourself as a brand according to your preference.
A unique feature of Engage is that it is the only company globally that provides coworking spaces the ability to set their own taxation rules in the system with regards to their city’s guidelines. Engage also has a built-in E-signature feature with options of typing your signature, drawing it using a mouse/draw-pad, or uploading an image. For hybrid teams, where many employees are in different cities, this e-signature feature proves to be beneficial as they can sign and submit their documents on their devices immediately.
Some other salient features of this coworking software include:
- Meeting room booking system
- Touchless visitor management
- Automated invoicing and billing
- Custom Web portal and applications
- Member management
- Contract management
- Event management
- Offers and discounts specifically curated for your members
Engage has 200+ satisfied customers including &Work, Cospaces, Collective CoWorks, Cotribe, and The Grid.
CoWorking Ops
CoWorking Ops is a cloud-based software that targets to increase occupancy and manage your operations. The tool is highly flexible and can be customised according to the wishes of the clients. Some of the features of this notable tool include:
- Automated invoicing and payment collection
- Conference room booking and management
- CRM and visitor management
- Plug and Play compliant integrations
- Custom applications and websites
- Business analytics
Some of the trusted clients of CoWorking Ops include SpaceJam CoWorking Offices, Space CoWorking, FISU, and FICCI.
Digicurso
Digicuro is a flexible software that manages your CoWorking space and provides free customization according to your needs and interests. Digicuro also provides 100% white labeled applications. They provide multiple features such as:
- Web Dashboard
- Branded iOS and Android applications
- Automated invoice generation and payment collection
- Visitor management that includes virtual tours
- Conference room allocation and management
- Advanced analytics solution
Digicuro has a wide customer base, some of which include The Board Room CoWorking, Office Beanz, In.Cube, and UpStart.
Briskly
Briskly is a well-balanced coworking software that helps users eliminate the need for manual operations. Briskly is an all-rounded tool that also provides customised web development services. The features of this software include:
- Automated invoicing and billing
- CRM and visitor management
- Single integrated web portal
- IoT and smart sensor solutions
- Business analytics
- Conference room allocation and management
Briskly has clients in Delhi Co, Hub and Oak, Chartered CoWorks, and Cubicles Business Centre.
Conclusion
It’s likely that you can make any of them work for you. But the reason for implementing software is to make your life easier so you have more time to focus on your coworking community. So, you need to ensure that you get the right software for your coworking ecosystem. And that will vary case to case.
