7 Tips on Hiring a Band for a Wedding

Your wedding day is likely to be the most special day in your life. Choosing the right function band for your special day is an important part of planning your reception. While a DJ is cost effective, nothing quite compares to the magic when you hire a band to perform for your evening entertainment.

These following seven tips will help you find the right band hire for your big occasion. These tips will help you cast a vision for your wedding reception, properly vet bands, and build a working relationship with the musicians.

1. Search for a band capable of bringing your vision to life.

Most couples will have a vision for what their wedding reception will be like. Whether you got the idea from a movie or even a wedding you have attended previously, you probably have a good idea of the energy you want a band to bring to your wedding.

When you hire a band to play at your reception it means you have to have a pretty good idea of what genre and style of music you want played.

As you check out those live bands for hire, find out if they can bring your vision to life. Watching showreels from bands should give you a pretty good feel of their style and skill.

Ask if they will perform your first dance song, most bands will take the time to learn this as part of the package.

2. Research the bands background

It is important to make sure that when you hire a band, they have experience playing at weddings. Check out reviews to find out how long they have been playing for and what type of events they have played.

Bands that have performed together for many years will have a better dynamic and a more polished set list of songs for weddings.

3. Book a band that fits your venue.

Always book your venue before attempting to find your live band. It is important to make sure if you hire a band they will fit well with your chosen venue, especially when it comes to space. You may find your venue is only big enough to hold a 3- or 4-piece band and not an 8-piece Soul band for instance. Also check your venue for a sound limiter as this will also affect what band you can book.

If you are planning your wedding for outdoors, make sure your band is happy to do so. While this should not be a problem for most bands, it is important to have some sort of cover like a gazebo, and the band will also need an electrical supply close to hand. A great option for an outdoor festival style of wedding is folk wedding bands in the style of Mumford and Sons and The Lumineers.

4. Book your band early.

Once you have chosen and booked your venue, you should try to book your band as soon as possible. Hiring a band is not something you can leave until the very last minute. Booking early ensures your bands availability for your wedding day.

Professional wedding bands will be in higher demand, especially at the height of wedding season May-September.

5. Clearly define the bands’ role for your special day.

Make sure your wedding band know what their role will be on your big day. Will they be playing at both the drinks reception and evening reception? Many bands often have the choice of an acoustic duo for example for an afternoon, and then the full band for the evening time.

So, take time to outline the band roles so no one will be unsure about what they are supposed to be doing during the day. Although they are professionals with many years of experience working at weddings, the precise details of your wedding will be unique to you. Make sure you are communicating your expectations throughout the planning process.

6. Work with them to determine the pace of your day.

Music will play an important role when it comes to the mood of your wedding day. The music at your wedding can bring the excitement and electricity you are looking for. Talk to your band about the tone and mood you want them to set during the day and evening.

Agree on timings, from when they should arrive and set up, to when you would like them to and finish their sets beforehand. Most bands will perform 2 x 1-hour sets. Check if they have a playlist option for in between their live performance.

An experienced wedding band will know exactly how to work with you to create just the right atmosphere you want for your wedding day.

7. Keep your communication clear.

Make sure you have communicated all of your expectations with your band for hire. They should now know when to arrive, set up, and how long they are staying, and who to contact at the venue.

If your band contacts you with any questions, make sure to get information to them in a timely manner.

Summing Up

When you hire a band, they will bring amazing energy and excitement to your wedding day. When choosing a wedding band, make sure they are able to contribute to the mood and energy you want during the day. Use the agency website to vet your live bands before you book.

Live bands for hire will add to the magic of your big day without taking any of the attention off you and your partner. With these seven tips in mind, you are ready to find the wedding band of your dreams.

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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