What Are The Different Ways To Process Employees Expenses In Microsoft Dynamics

A notable new feature intercalary in Dynamics NAV 2018 is the ability to post transactions to worker records. Up till this recent version, end-users that wished to reimburse their staff for acquisition expenses out of their pocket typically resorted to fitting merchandiser cards of every individual worker, and issue a payment to them that means. Though this approach has been a spare workaround, the drawback was this muzzy worker and merchandiser expenses.

NAV 2018 currently offers you the power to pay staff individually from your vendors. Below is a summary of the setup and processes to run worker expenses and payments.

Employee Posting cluster – liabilities Account

To map worker payments to the right G/L Account, NAV 2018 has introduced a replacement worker Posting cluster. In it, you’ve got only 1 column that you will map to your worker liabilities Account.

Employee Posting teams in Dynamics NAV 2018

Figure one – worker Posting teams in Dynamics NAV 2018

Employee Card – Payments FastTab

Dynamics NAV 2018 intercalary new fields that you will store payment info to every individual worker below the Payments FastTab. Choices include:

Employee Posting cluster – enter the worker Posting cluster code which will map to the worker owed G/L account once posting expenses and payments.

Application methodology – this field operates identical as in client and merchandiser cards, you’ve got one in all 2 options:


Bank Branch No./Bank Account No./IBAN – fill within the employee’s bank info if applicable.

Dynamics NAV 2018 worker Card

Journal Entry – Record worker Expenses

You can record worker expenses through a buying deal Journal (or General Journal) by setting the Account kind column to the worker, and recording the costs as you unremarkably would. During this example, I even have recorded associate degree employee’s expense.

Payment Journal – Record worker Payment

Next, we can navigate to the Payment Journal to post compensation to the worker. the same as paying vendors, we’ve got the choice of manually getting into all of the payment transactions that we wish to post. We can run the counsel worker Payments routine to list the outstanding worker payments mechanically.

In the counsel worker Payment window, you’ve got a brief list of fields that you will use to refine your results.

Bal. Account kind – 2 choices available:

  • G/L Account
  • Bank Account

Bal. Account No. – Balance account that the payment is denoted to (i.e. G/L Account or Bank Account)

Bank Payment kind – 3 choices out there

Employee accounting entry

The Employee accounting entry can offer you a summary of all of the worker expenses and payments recorded, together with the unapplied entries. Once posting the initial worker expense, then the worker compensation, you’ll notice that I even have 2 entries denote within the worker accounting entry table.

I even choose to manually apply the payment to the outstanding worker balance by clicking into the Apply Entries action within the ribbon. There, I will spread the amount to the worker expense (which is the same as using merchandiser payments).

I will then review the appliance entries from the Applied worker Entries or elaborated worker Ledger Entries windows. I can even use the Navigate action to check the next G/L entries from the worker Ledger Entries page.

This is another helpful feature Microsoft intercalary to NAV 2018 that gives a simple means of reimbursing your employees: a method which will be acquainted with anyone that runs merchandiser payments. Being a best Microsoft dynamics partner in Dubai, I hope this information is useful and written in a good manner.

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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