PDF Watermarking: Why It’s Important and How to Do It

Almost every company nowadays is using PDF documents, and almost all these companies share these documents with their employees and other partners. PDF files are the most convenient and versatile file type, which is why many favor it. You can easily access PDF documents on almost any electronic gadget without the need to download additional software or apps to read it. It’s also easily shareable because it doesn’t take up much memory space compared to other file types. You’ll come across several PDF files for work or school, and you may also need to share these files with your colleagues, partners, or classmates.

Now, some of these documents may contain sensitive content. These contents are used by individuals either inside or outside the company’s organization. The documents used are usually watermarked to identify and give information about the company, as well as its username to prevent other users or individuals from leaking or reproducing the documents without permission. However, if the documents are leaked, then the watermark can help identify the source of the leak. In this article, we’ll be discussing common watermark techniques for sensitive or confidential documents, some issues with watermarking techniques, and give you some effective methods on how you can utilize PDF watermarking properly.

Watermarking for security purposes

Watermarking in PDF documents is done by overlaying pages of the document with a certain image or logo, or text. An example of this watermark is overlaid in a semi-transparent text or image. For security purposes, the watermark of a document will have information that identifies who it’s intended for. There are two reasons for this security-type watermark: it discourages employees from leaking the confidential document and it also helps the company or organization trace the leaker if somehow a leak occurs.

Watermarking for identification purposes

A watermark isn’t just to make sure that PDF files are confidential. It can also be for the purpose of identifying what type of document it’s intended for. You may need to add watermark to PDF documents for school or for work. But for whatever purpose it is, it just makes it convenient for you to know what the PDF document is for. You’ll make it easier for yourself and the recipient (or recipients) of the document to know upfront the purpose of the document.

Image-based watermarking

The problem with image-based watermarking is that the image might be easily editable if you place it on just the corners of the document. (This also rings true to text watermarks.) In this case, potential leakers or information thieves can edit the watermark image and reproduce or share the document with other people. But if the image or logo is placed on the center of the document and is semi-transparent, then it will make it harder for unauthorized users to reproduce or share.

Watermark your documents with PDFBear

Now that we have mentioned the purpose of watermarking PDF documents and how to properly watermark them to avoid information theft, let us now introduce you to PDFBear. PDFBear is a service as a software (or Saas) online tool that offers you different conversion options for your PDF files. Other than just adding watermarks to PDF documents, you can also easily convert other file formats to PDF and vice versa. The best thing about PDFBear is that it won’t cost you a penny to convert files and add watermarks to PDF files. It’s free to use and you can easily navigate your way through the website. Everything is laid out in a neat and organized manner, so it won’t take you long to find what you’re looking for. When adding watermarks to your PDF files, all you have to do is upload the PDF file to the website and choose whether you want to add either a text or image as a watermark. PDFBear gives you the freedom to choose the overall look for your own custom watermark. Afterwhich, you can place the watermark text or image anywhere on the pages of the document. Then, you can download the newly-watermarked PDF file in just a few seconds! It’s as simple and as easy as that!

Try it now!

And there you have it, now you can easily watermark your PDF files with PDFBear in a breeze! We hope our article helped you in knowing the purpose of watermarking PDF files. Go ahead and try out PDFBear to watermark your PDF files, it’s simple, easy, and reliable. See for yourself!

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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