What Is Microsoft Flow and How Can You Use It?

Is your office pushing to use software like Microsoft Flow? Do you want to know what it is and how to use it? What is Microsoft Flow, and how is it different from Power Automate?

As companies adapt to the era of the coronavirus, more turn to automated tasks. Big and small businesses were always heading to automation. However, the coronavirus pandemic is pushing them to do it fast. 

If you’re a remote employee, you may already know of the various tools for remote work. Microsoft Flow is one of those. It’s a tool that few people know about. 

On this guide on, we’ll discuss the uses of the software, the advantages it offers, and more.

1. What Is Microsoft Flow?

Microsoft Flow is a cloud-based software for creating and automating workflows and tasks. These actions will work across applications and services. It won’t need help from the app developers when you automate workflows and tasks. 

You may be familiar with Power Automate. Now, you may be thinking about how similar this software is with Power Automate. Well, we’ve got news for you. 

Microsoft Flow and Power Automate are the same software. Microsoft Flow is the older name for Power Automate. Microsoft rebranded it in 2019 so the service aligned better with other Power platform products.

2. What Do You Use Microsoft Flow For?

What is Microsoft Flow if not a helpful tool? Flow is the tool for automating time-consuming and mundane processes. It works across applications and services, so it’s a great tool for mid-sized and large businesses.

One of the most common uses of Flow is to trigger notifications. You can use it for customer relationship management (CRM). As a sales manager or business owner, flow can update you about new leads.

You can also use Flow at the office to copy files. All you need to do is to create an automated workflow. The next time a new file gets added to the business’s Dropbox, Flow can copy it and share it with the team.

Who Are the Best People to Use Microsoft Flow?

It’s not a tool for everyone, especially if you don’t have time to learn the ropes. That it’s a great tool for businesses doesn’t change this. There are two distinct audiences of Microsoft Flow or Power Automate.

The first audience includes line-of-business “Citizen Integrators”. Their job is to help other businesses find cheaper and better IT solutions. They may also urge existing business users to automate. That may include tasks like data synchronization, order fulfillment, and more.

The second most-typical audience of Microsoft Flow is IT decision-makers. One of their goals is to encourage line-of-business partners to create their solutions. This way, their IT department can focus on their expertise like Logic Apps.

Note that these audiences aren’t the only viable users of Microsoft Flow. As our earlier example suggests, you can use Flow for simple tasks like lead notifications.

3. How Does MS Flow Work?

Before you can use MS Flow, you first need to have a couple of requirements. These are two simple things that all businesses already have. You only need a web browser and an email address.

The supported browsers include Edge, Internet Explorer 11, Safari, Firefox, and Chrome. It’s better to use an updated web browser most compatible with your operating system. From here, you can start using Flow on your computer and mobile devices.

Some of the top services Power Automate or Flow can connect to are:

  • Customer APIs
  • Dynamics 265
  • Facebook
  • Google Drive
  • Google Sheets
  • LinkedIn
  • Mailchimp
  • OneDrive and OneDrive for Business
  • SharePoint
  • Skype for Business Online
  • Trello

In Microsoft Flow, you create workflows or “flows” based on trigger events. If you want to understand Flow better, you need to know what it’s capable of. Below, we’ve got examples of some of the ways people use Flow. 

Examples of Workflows in MS Flow

Let’s say, you own a pay as you go consulting business, for example. You want to collect data about your clients. You can create a flow that will take note of your clients’ data as they use your business.

You must also know that the Microsoft Flow Bot also functions within Teams workspaces. Let’s say a team member sees a login issue in an Excel spreadsheet. The Flow Bot can detect this issue right away and work to resolve it or flag it based on its task.

You can even use Flow to do tasks that will help manage your social media channels. Twitter, LinkedIn, and Facebook are top channels that Flow works well with. For example, you created a workflow for the time you’ll reach 50,000 Twitter followers.

When your follower count reaches 50k, the workflow gets triggered. Depending on the command, it can post a celebratory Twitter update for you. It may also launch a celebratory sale.

4. How Much Does Flow Cost?

You already know the strengths of using Flow for Office 365. Now, let’s discuss the Microsoft Flow price on the market. Microsoft Flow has three pricing plans.

The first one is Flow Free, a free plan for creating unlimited flows. However, you only get 750 runs per month and checks occur every 15 minutes. 

Once you run out of workflow runs, you’ll have to upgrade to Flow Plan 1 for $5 monthly. With this plan, you get 4,500 runs per month plus premium connectors. Trigger checks occur every three minutes for Flow Plan 1.

Flow Plan 2 costs $15 per month and offers 15,000 runs per month. Checks happen every minute, and you still have access to premium connectors like Mailchimp. 

Each of the paid plans has a free 90-day trial.

Find Your Ideal Workflow

That’s it for our guide on Microsoft Flow!

Now, it’s our turn to ask you questions. What is Microsoft Flow to you? How do you think it’ll help your business? 

Did you enjoy reading this guide on MS Flow? Do you want to see more helpful guides on business software like it? If you do, then get to our other posts now and keep your learning ball rolling.

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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