Party Planning Guide: How to Plan Stellar Parties, Events, and More

Did you know that Halloween parties, baby showers, and sweet 16s are the most popular types of parties to attend each year?

Whether you’re hosting one of these shindigs or celebrating something different, you can still throw a party that people will love to attend if you have the right party planning guide to follow.

If you’re someone who is a bit intimidated by throwing parties, and you’re not sure where to start the party planning process, we’ve got you covered. In this article, we’ll break down 7 tips and tricks for throwing awesome parties. That way you can make sure you check all the right boxes, leaving your guests talking about your event for years to come!

  1. Start Your Party Planning Early

It goes without saying, but trying to plan for a big party at the last minute is never a good idea. Rushing to plan something in a short amount of time is only going to lead to you making a crucial mistake, which of course isn’t what you want.

So, if you can, try to start planning your party as early as possible. The quicker you get started, the easier it will be to find venues and vendors, too.

Also, you’ll get more guests to attend if you give them plenty of notice about when your party is taking place, which is awesome if you plan on inviting a lot of people.

  1. Make Sure You’re Following the Rules

The quickest way to have a party ruined is by having it shut down. That’s why, if you plan to host a large event somewhere, you need to make sure you’re following all of the rules when doing so.

Figure out what laws and ordinances you need to oblige when throwing your party. Obtain all permits and follow all rules during your party, too, so you’re not shut down by local authorities.

  1. Set a Budget and Stick to It

When planning a party, having a strict budget is always a good idea. This will help prevent you from overspending, as well as give you a guide that you can follow to make sure you’re not forgetting anything important.

As soon as you have a date picked out, go ahead and make your budget. Figure out how much money you have and then decide how you want to split that money up and spend it on different items for your party.

  1. Know What Your Audience Wants

The decisions made when planning a party for a group of teenagers are going to be different than the decisions made when planning a party for work.

So, when you’re sitting down making your budget, take a second to figure out what your audience wants. You should be able to come up with a list of five or so things that you know you need to have rather easily.

Having a party with kids? Figure out how to choose a jumping castle everyone will love.

Having a party with adults? Consider hiring a band for entertainment.

  1. Keep Your Guests Fed and Comfortable

Regardless of who your audience is, all party guests have two things that they want over everything else: to be fed and to be comfortable.

It’s important to keep that in mind when planning out your budget, as food should take up a fair share of allocated funds.

Also, things like seating, as well as heaters and fans, should be high on your list, assuming your party is outdoors. You can use a company like Chair Rental Singapore to rent chairs, tables and other necessary furniture. And if the weather is bad in your area, especially during a certain time of year, investing in an indoor venue is a good idea.

  1. Don’t Try to Reinvent the Wheel

We get it, you want to throw a party that is unlike anything your friends or family have ever been to. You want to offer a unique and exciting experience that leaves them talking for years to come.

With this in mind, it’s important to note that it’s never a good idea to try and reinvent the wheel. Different is not always better, and taking too many risks most likely isn’t going to pay off in the end.

Find one or two small “risks” that you can take, but for the most part, stick with a traditional party format. Because as long as you take care of your guests and keep them fed and comfortable, the good times will come!

  1. Keep a Close Eye on the Weather

If your party is taking place indoors, outside of severe storms, you don’t need to worry about the weather. But when you’re having an outdoor event, the weather is without a doubt your biggest enemy.

If you’re hosting an outdoor event, try to plan for the time of year when the weather in your area is the most enjoyable. When your party gets near, start tracking the projected weather.

That way you can start deciding if you need to make any changes to accommodate for storms ahead of time, giving you enough time to do so.

Follow This Party Planning Guide for a Stellar Shindig

There you have it: a comprehensive party planning guide for beginners!

If you’ve never thrown a party before, as long as you keep these ideas in mind, you and your guests are going to have a great time. Remember, if you can, you need to start planning months ahead of time. The more time that you have, the less stressful planning your party will be.

Above all else, as long as you keep your guests fed and comfortable, everyone should have a good time simply enjoying each other’s company.

Looking for more entertainment and hosting tips and tricks? Check out our blog!

RJ Frometa
Author: RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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