Lesser known tricks of Google Calendar that you might not be using

Organizations, as well as individuals, can benefit from the Google Calendar because it creates smarter workers who perform more effectively and improves productivity. People use the calendar to organize their life; both personal and professional and stay tuned with the tasks and activities without worrying about keeping track of it. The tool does it all from setting up meetings to reminding about pending events and tasks, but its proper utilization is necessary to get the best value from it.  And this where people find themselves at odds. They might think that they know all the features of the calendar, but they not even utilizing half of the capabilities of the tool.

There are numerous tricks and tips for you to discover, and some of Calendly’s Google Calendar tips should help to have a better grasp of the tool.

Get a daily agenda in your email

Although it might seem easy for everyone to use a personal assistant, the reality is different, but Google Calendar can very much act like your personal assistant. With suitable settings, you can ensure that every morning, before you wake up, the calendar sends you an email containing the agenda of the day and an overview of all the events and tasks listed. Go to Settings, and on the left-hand menu, select the name of the calendar about which you want to receive emails. Choose the option of Daily Agenda under the General Notifications and select Email from the drop-down list.

Enable and Use tasks

You would certainly need help in organizing your events, which is why you have chosen the Google Calendar. Look for the small blue Tasks icon on the right-hand side, which will give access to the Tasks menu that slides from the right side to draw your attention. Click on Add a Task to create a new reminder by filling out the details. Add a description and date as well as subtasks by clicking on the pencil icon and as you complete the tasks mark tasks complete.

Create a new calendar

To avoid overcrowding of the main calendar, you can create separate calendars for certain types of events like personal, work, specific projects, etc. and organize them into sub-calendars under the umbrella of My Calendars, which you can share with others. To add a new calendar, locate the icon of three vertical dots, which you will find next to the Add a calendar field. From the drop-down menu, select New Calendar and then give a name to the calendar, set a calendar time zone, and add a description. After creating the calendar, you should be able to edit its settings, share with others, and manage notifications.

Add a calendar

To keep track of your team members, colleagues, and co-workers, you can add their Google Calendars to yours if they are using it. Click the hamburger menu on the left-hand side and select Add Calendar. Enter the email address of the person whose calendar you want to add. If access is not available, click on Request Access, which will alert that person to give access, and once you get access, you can view the event under the Other Calendars section.

About RJ Frometa

Head Honcho, Editor in Chief and writer here on VENTS. I don't like walking on the beach, but I love playing the guitar and geeking out about music. I am also a movie maniac and 6 hours sleeper.

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